Bid. Build. Better.
AI agents that run the job for pool, landscape & specialty contractors, with contingency you can trust.
Proposals, job costing, purchase orders, scheduling, time tracking, the client portal and so much more, in one system, with AI agents working alongside your team and contingency tracked against real costs.
Analysis
Money in vs out
$22,000.00 cash positionOne job, 62% of the way through, with $5,180 of contingency still in hand. Nothing here was retyped between the bid, the job and the books — so the margin on screen is the one that gets booked.
Your AI crew, already working your jobs
Secure, private and pointed at your own jobs and numbers. Ask in plain English and IQ follows up on leads, drafts proposals, issues POs and pulls reporting. Or connect your own AI over MCP.
See what it can doTrack contingency like a pro.
Never guess with contingency again. BidBuild tracks against real numbers, products, and costs so the buffer is a live figure and the margin is something you can trust.
- Set contingency per line item, by percent or dollar
- Scored against real purchase orders and bills as they land
- Swings both ways — under plan releases it back
- Margin restated on every change, before the job closes
Oakfield pool + deck
$25,900 contract- Set at bid
- $1,400
- Swing to date
- −$310
- Contingency now
- $1,090
Ordering ran over plan. Margin moved while there was still job left to run.
Ridgeline kitchen
$41,200 contract- Set at bid
- $2,050
- Swing to date
- +$240
- Contingency now
- $2,290
Came in under plan, so the buffer grew. Most tools only count contingency down.
Illustrative figures. Contingency is held as a signed swing against plan, so it can go up as well as down.
Integrations that matter and move your business forward
Do more with less
Three things change when the bid, the job and the books stop living in different places — and you feel all three in the first week.
Price a bid
Rebuild the spreadsheetAnswer the questionnaire
Spot a job slipping
Find out at month-endSee it the day it happens
Answer “where’s my money?”
Build a reportAsk BidBuild IQ
Every cost lands in one ledger, and it ties to your books
Purchase orders, bills, change orders and commissions roll into one live figure per job — cost to complete, job float, and profit both with and without contingency. Then it reconciles to QuickBooks instead of fighting it, so the number you act on is the number you'll file.
- Cost to complete and job float
- Contingency tracked, not guessed
- Change orders in the same ledger
- QuickBooks Online and Desktop
BidBuild IQ flags the jobs drifting under margin before you go looking.
Bid in an afternoon, not over a weekend
Answer a structured set of questions and BidBuild prices the proposal from your own catalog, with your supplier's real pricing on the card — the same numbers you'd have reached by hand, without the weekend. The questionnaire is built per trade, so scope comes out complete the first time instead of surfacing three weeks in as a change order nobody priced. Someone who isn't an estimator can run it, so bids stop queuing behind one person.
- Questionnaires built per trade
- Priced options as you answer
- Proposal templates you control
- E-signature without leaving the page
Ask BidBuild IQ to draft it straight from the questionnaire.
Turn every job into a client presentation
Scenes bundles a job's photos, pool walkthrough, before/after and video into one branded presentation your client can open on their phone. Tap any pin on the pool photo to see exactly what's installed, with the spec sheet attached.
Photo gallery
Every job photo in one swipeable view.
Tappable product pins
Pins on the photo open the product card and spec sheet.
Before / After slider
Drag to show the transformation.
B-roll video
Walkthrough video plays right inside the Scene.
Run more work without adding office staff
Homeowners answer their own questions in a branded portal — the schedule, the selections waiting on them, and the photos. Divisions keep multi-crew work separate. The admin load stops growing in step with the job count.
- Client portal cuts the status calls
- Selections and approvals in one place
- Divisions for multi-crew operations
Log hours or raise a purchase order by asking BidBuild IQ — from Claude, Cursor, or your phone.
Your numbers, explained before you ask
Most business intelligence stops at a chart. BidBuild IQ works three layers over the same data — your jobs, your bids, your numbers — and then acts on it. Nothing generic.
Ask once. It does the work.
Your business intelligence is built in, with direct access to your jobs, bids and numbers — so a request in plain English becomes logged hours, a drafted purchase order and a job log. Prefer your own assistant? Our MCP server gives Claude, Cursor or anything else the same reach.
Anything that spends money or reaches a client comes back as a draft for you to approve.
See BidBuild IQ in actionInsights
Without being asked
Margin drifting, a job slipping, a lead going cold — surfaced on the dashboard before it becomes a problem you find out about at month-end.
Ask
Drill into any of it
“Which jobs are under 20% margin?” “What’s outstanding on the Oakfield job?” Plain language, answered off your own data — instead of an afternoon in reports.
Act
Not just answers
Log hours, create a lead, draft a proposal from a questionnaire, raise a purchase order — asked for in plain English, handed back as a draft. Or reach the same tools from Claude or Cursor over our MCP server.
Bring your own AI — over 100 tools, live today
Beyond BidBuild IQ, we ship a full MCP server so any assistant you already trust reaches the same platform. Pricing stays yours either way — it drafts, you approve.
And when you're ready to grow
The marketing, the buying power and the bookkeeping are here too — not another vendor, another login, another bill.
The rest of what you run a business on
Client-facing
What your homeowners see.
In the field
What your crews and PMs run on.
Back office
What keeps the books and the shop straight.
Financials
Bills, invoices, purchase orders and payments in one ledger.
See itInventory & assets
Stock, equipment and service logs against the jobs using them.
See itMarketing
SEO, ads and reputation run by people who only work with contractors.
See itIntranet hub
Announcements, policies and how-we-do-it, where the crew looks.
See itStart free. Move up when you outgrow it.
Every plan includes unlimited seats. You climb when your needs change, not when we say so.
Plans
Free
No card required
Seeing if it fits
What you get here
Order materials without leaving the job
- BidBuild Marketplace access
- Lead capture and lead stages
- Financing applications
- A free landing page you control
Essentials
or $3,990 a year — two months free
Why $399 and not $199? Unlimited seats on every plan — a 12-person office pays the same $399 as a 2-person one — plus your distributor's live catalog pricing in every bid.
Winning work faster
What you get here
Questionnaire bidding and e-signature
- Everything in Free
- Questionnaire to priced proposal
- Proposal templates
- E-signature (multi-party via your own SignNow account)
- Catalog and services
- QuickBooks Online sync
- Unlimited seats
30-day money-back guarantee · Cancel anytime
Professional
Most popularor $6,990 a year — two months free
One flat price, unlimited seats. Your whole crew, office and field, for $699, with no per-user meter. Includes 1,000 BidBuild IQ AI credits.
Knowing the numbers
What you get here
The job ledger — margin you can trust
- Everything in Essentials
- Full job management
- Cost-to-complete and job float
- Contingency tracking
- Client portal
- QuickBooks job costing — bills and invoices
- QuickBooks Desktop connector (add-on)
30-day money-back guarantee · Cancel anytime
Enterprise
Negotiated annually
Multi-division operations
What you get here
Built around how you already work
- Everything in Professional
- Single sign-on and audit log
- Custom SLA and security review
- Implementation and a named CSM
- Managed Finance, Marketing and Engage
Paying per user elsewhere? At 10 seats, a $20/user add-on is $200 a month before you've done any work. BidBuild never charges for seats.
BidBuild IQ on every paid plan – answers off your own jobs, bids and books
BidBuild IQ runs on credits, so you only pay for work it actually does — a drafted proposal is about 5 credits, a coded bill about 1. Essentials includes 250 credits a month and Professional 1,000, unused credits roll over up to twice your monthly allotment, and you set your own ceiling before anything tops up. Free includes daily lead insights.
Overage pricing at launch
250 and 1,000 credits a month
Builders running their jobs on BidBuild
We love the contingency concept built into BidBuild — honestly, there's nothing about it we don't like.
T4 Fiberglass Pools
Pool Builder
Quick Proposals is what we use every day, and we love it.
Pools by Cory
Pool Builder
BidBuild's ability to run multiple companies has been a game changer for us.
Dymond Pool & Spa
Pool & Spa Builder
BidBuild has changed how we do business — finally, everything is in one place.
Wahoo Pools
Pool Builder
BidBuild has allowed us to track our projects better and understand exactly where our money is going.
ModernXscapes
Outdoor Living Contractor
The questionnaires have saved us so much time when quoting jobs — what used to take an hour now takes five minutes.
Leisure Pools of Sarasota
Pool Builder
This application has made our life in business so much easier.
RF Designs
Design & Build Contractor
Add up what you're paying for all of it
Most contractors are running four or five tools that don't talk to each other. Put your own numbers in — the only maths here is subtraction.
What are you paying now?
These are starting estimates — type over them with your real numbers.
You'd spend less by
$62/mo
$744 a year, and 5 logins become one.
- Unlimited seats — the price holds as you hire
- Keep QuickBooks; BidBuild syncs to it
- Start free and upgrade when you're ready
The questions you're actually asking
Would rather talk it through first?
You can create your account and be bidding today — no card, no commitment. If you'd rather we set it up with you, tell us what you build and we'll come to you.